Having a Backup Plan

A Recycled Post
5 • 31 • 2011  |  Tips & Inspiration
This post was originally on our previous blog, but I felt after this past weekend, I really needed to re-post it. The entire Northern California area was shocked on Saturday with unexpected rain, and lots of it. While I was lucky enough to have had a wedding that was indoors for everything, others were not, and I have heard numerous heartbreaking stories of cancelled weddings, or re-located weddings. This is extremely difficult to plan for, even when you do have a back up plan, if the weather report was as off as ours was, there are sometimes where nothing can save it. The best thing to do is to have as much of a plan as possible, including a cancellation or re-location plan. Things happen all the time to interfere with weddings and events, and trying to be as prepared as you can be will hopefully help you avoid the pain that many others have endured. Here was the original post: 
 
Recently, I've had the honor of doing so many great outdoor fall weddings. But, in the past month, three of them got a nice wedding gift from mother nature; rain. While I try to prepare for everything, there are some things I cannot control. While it isn't always a happy phone call or email I have to make, the truth is, the earlier you are prepared for the possibility of rain or other inclement weather, the better. Here are some tips to help you out: 
 
1) Always have a backup plan: you cannot predict everything, so if your wedding is falling in any months where rain could be a possibility, the best thing to do is to have a plan in place as soon as you begin your wedding planning. It's not worth it to plan an outdoor wedding and hope that it doesn't rain. I suggest finding out from your venue what backup plans they have and indoor options that are available to you. For a wedding I did at the beginning of October, that wasn't an option, as it took place at a private home. I had (thank goodness) placed large tents on hold 8 months before the wedding. You do risk the chance of losing some money with this plan, but if it's your only option, do it. I was relieved to know that we had tents and flooring being installed three days before the wedding, while other couples were frantically trying to secure tents. Make sure you order the flooring as well, as it doesn't help too much to have a tent put up over muddy ground.  
 
2) Accept defeat when you have to: I really hate to make the rain call, it hurts me as much as it does my clients, but the sooner the decisions are made to go with the rain plan, the better everything will flow. We've done a few game time decisions, but sometimes, you don't get to make the board room you are being put into look as good as it can. If your wedding is on a Saturday and you see the report on Thursday that the call is for 80% storm weather, take that as a very high chance. You still have time at that point to make a call to your florist or rental company to secure more items or change your current ones to fit with the new location. You'll be happier and more comfortable knowing that you have made your plan B location look as good as it would have outdoors. 
 
3) Make the guests comfortable: say the weather calls for slight scattered showers for a brief period of time on your wedding day, and you make the call to go for it. Make sure that you (or your fabulous coordinator) secure enough umbrellas, canopys, etc. for your guests to be comfortable. Remember, they are dressed up for your wedding, and to expect them to sit on wet seats doesn't always go over well. When the rain was approaching for last Saturday's wedding, I made a run to Walgreens and purchased every umbrella they had and came equipped with plenty of towels to dry off the seats right before the guests arrived. The guest were very appreciative and it made the cold, foggy, wet weather not as bad! Even the groom secured some coffee and we had a nice little coffee station set-up for guests to warm up by. 
 
4) Protect your dress, hair and makeup: you've spent enough on it all, why let the rain ruin it? Make sure you have a large golf umbrella, and many helping hands to help hold up all sides of your dress. One drop in the mud, and even a shout wipe can't help that! Make sure to also have a small can of hairspray (usually your coordinator will have this on-hand in the emergency kit) for the frizz that usually comes with the damp weather, and a white sheet to place under your dress if you will be standing outdoors for any photos. 
 
Photo by Anna Kuperberg 
 
5) Stay positive: you don't want the weather to ruin one of the biggest days of your life! Take some deep breaths, put all the worry on your coordinator, and just relish in the beauty that the rainy weather gives you in photos (this isn't a lie, it really is a fact). Also, I've heard just a few thousand times that rain is good luck on your wedding day, so embrace it. Your day will be amazing no matter rain, sleet, wind, hail or snow! 

  Kathryn

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Busy Wedding Weekend!

Three weddings, three rehearsals & one Paella Party
5 • 27 • 2011  |  Misc.
We have been a very busy wedding studio this week, and blogging got away from us, but we promise to get back on track next week! We have been working extremely hard this week on final details for a City Hall wedding (which sounds like nothing, but when you rent out City Hall's gorgeous building in San Francisco, it comes with a lot of rules and regulations to follow), while Brittani has been working on the big installation for her private home wedding in Calistoga taking place this afternoon, and another wedding taking place on Sunday at Cavallo Point. All three are extremely lovely venues, and we have as full crew working all weekend.  
 
Another exciting part of Brittani's wedding taking place today is that the couple is not only being featured in the New York times as a featured wedding story which sent their photographers to the wedding, but the show "Say Yes to The Dress" will be filming wedding footage as well. We are wishing Brittani a very smooth wedding today, and know she will be fine, as Adrianna is assisting her. Those two can fix any problems that come up! 
 
(Here is a photo taken of me working a wedding taken by Anna Kuperberg)
photo by Anna Kuperberg
We hope you all have a wonderful holiday weekend, and keep in mind if you are thinking about hosting a Memorial Day or Labor Day weekend wedding in 2012, book your vendors soon, as those are always the weekends that book up the quickest.  
 
Cheers,

  Kathryn

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New Place Card & Program Options

From Minted with a discount code
5 • 21 • 2011  |  Vendors
Obviously, we love Minted.com, but now that they are even offering place cards and program options to complete their wedding invitation suites, we love them even more. These are so perfect for couples that want to make a nice statement with their paper products, but also keep it streamlined and affordable. Programs seem to be one of the last thought about things from our clients for their wedding, so having this as an option will make a huge difference. 
 
Here are some different examples of what they are offering for programs: 
And I thought these place cards were adorable!
Use the code WEDDAY15 to get 15% now through July 1, 2011. 
 
Cheers,

  Kathryn

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Jen + Andrew

Claremont Resort | March 5
5 • 19 • 2011  |  Real Weddings
I love sharing weddings like Jen & Andrew's, because there was nothing trendy about it. Everything that Jen wanted was so simple and classic, that it made for an extremely gorgeous day, with an even more gorgeous bride. They were so much fun to work with, and it was definitely a group effort planning the wedding, as the entire family was involved, which I just loved.  
 
The day ended up being exactly what they wanted, everything ran so smooth, and the band was very entertaining. The performance by the bride singing "Forget You" by Cee Lo was definitely a highlight of the evening, a note to her musical background, which was played out throughout the entire wedding details. 
 
I couldn't be happier with how the photos from Anna Kuperberg came out of this very traditional church/ballroom wedding. Enjoy!
Congratulations to Jen & Andrew!

Venue: Claremont Resort
Photographer: Anna Kuperberg
Florist: Asiel Design
Rentals: Hartmann Studios
Transportation: Lone Star
Photo Booth: Magnolia
Beauty: Meaganne McCandess

Video: Met Media
Church: St. Mary's Chapel
Lighting: Swank
Band: The Cheeseballs
Baker: Katrina Rozelle
Dress: Cymbeline Eliabel

  Kathryn

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Small Business Week

San Francisco | May 16-21
5 • 18 • 2011  |  Press
Getting nominated for the 7x7 Magazine Favorite Small Business in San Francisco contest was so exciting for us! We were up against 49 other amazing small businesses in San Francisco for the first two weeks of voting, and then were notified we made it to the final round of the top 7. We put up a tough competition, but in the end, Ike's Place won, and so very well deserved!  
 
The announcement came in person at the kickoff event for Small Business Week here in San Francisco on Monday night at the Metreon City View Room. They did a nice presentation about how important small businesses are in every community, and how working together can help us all grow and thrive. There was then the announcement of the 7x7 Magazine contest winner, and it was really nice to be there in the crowd when they discussed each business and what we do in front of a very large crowd. Michelle, my fiance and I were there in attendance, and of course cheered the loudest when they announced us! It was a really nice night, and I got to meet the other business we were up against, and everyone was so very humble and friendly. I was honored to be a part of it all! 
 
Afterwards, they had the Flavors of San Francisco party, which showcased over 25 different San Francisco restaurants. We stayed for a bit, and then headed out for a wonderful dinner in the neighborhood to celebrate. I got a picture with one of the signs just for fun.
Going through this all made me appreciate what I have developed as a business, the employees I have on my team, and that we really do impact our community. We congratulate all the small businesses out there, and thank each and every one of you for all of your continued support. 
 
Cheers,

  Kathryn

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